Information for Departments


Departmental Configuration for Computers

>> Recommended Computer Systems for Departments

This information applies to departments purchasing systems for the university’s use. ITS has developed standards for systems and a list of recommended systems. You are encouraged to use this information when making a purchase decision, and we also recommend a three-year warranty. Departments can make purchases at Patriot Tech for up to $30,000 without further approval or entry in eVA. Please contact Patriot Tech at (703) 993-4100 or email patriottech@gmu.edu for more information on which systems would be best for your department.

Purchasing Authority

University Administrative Policy #2106 sets forth the policy for the acquisition of all goods and services for the University. The laws and regulations governing University purchases apply to all University departments, activities, and funds, regardless of the source of funds.

Departments may make purchases not to exceed $30,000 per request. All requisitions submitted together are considered a single request and their combined total may not exceed $30,000. To make a purchase, complete a standard University requisition form. Requests must be signed by authorized individuals and signature cards must be on file. Sponsored Programs must approve requests over $5,000. Limited Purchase Orders are reserved for outside vendors and should not be submitted to Patriot Tech.

Billing

Interagency transfers are completed once a month on or about the 20th. Your purchases will appear as a cumulative entry on your budget report. Example: description 3/15—4/15 PAT CMPTRS amount $$

Purchase Requisition Form

Download the Patriot Tech Purchase Requisition Form. If you have any questions please call us at (703) 993-4100.

Microsoft Campus Agreement

The Microsoft Campus Agreement licenses the following products for use on all university-owned or leased equipment:

Microsoft Office (Windows/OS X)
Microsoft Windows 7
Microsoft Windows XP
Microsoft SharePoint
Microsoft Virtual PC
Microsoft Visio Pro
Microsoft Visual Studio Professional Edition (see note below)
Microsoft Back Office Client Access Licenses (CALS)

More information can be found on the IT Services website.

Contact ITS Support Center to have these products installed. Media and serial numbers used on campus-owned equipment may not be used at home for work at home.

Apple Site Licensing Information

The university has a license agreement that allows the installation of OSX on a limited number of computers. Visit the IT Services website for self install or full service instructions.

EndNote

Mason will not renew the agreement that allows all faculty, staff and students to use the EndNote bibliographic software.

Laptops for Travel

Clean laptops for travel to foreign countries are available to those traveling on Mason business on first come basis. Please email export@gmu.edu at least two weeks before travel to inquire about the program.